Formal Letter WritingQuestion Description The Formal LetterWell be discussing formal letter formatting and content as well as some of the reasons we might write and send formal letters. Soon youll be submitting a letter proposal, after which time youll have the go ahead to move forward on this assignment. Your next task will be to draft your letter. As you embark on your writing process, there are several important aspects of letter writing that youll need to keep in mind.Your Letters Target ReaderYoull need to conduct some initial research to determine the decision maker to whom you should be writing your letter. If you received bad service at a restaurant, for example, it wouldnt make sense to write to the server who provided that bad service. Find the name of a manager, supervisor, or owner who would be in a position to act on the directive you include in your letter. Be sure to also find the correct address for that recipient. Remember that its never appropriate to begin any correspondence with To whom it may concern.Your Letters OrganizationAs well discuss in class, the direct approach to writing this letter is likely the most appropriate approach. Youll need an introduction that draws the reader in (and that doesnt alienate them) and that addresses the following:The reason youre writingA brief and general description of the situationA smooth transition to the letters bodyThe body of your letter will be where you provide the details of the situation that you feel called for this letter. Answer the following questions as you draft your letters body:What, specifically (but concisely), were the circumstances surrounding this negative experience?What main points do you need to make?How will you support your claims?What does the recipient need to know to be able to act?As is the case with your letters introduction and body, your conclusion should be clear and concise. Youll also need to include persuasive appeals in an effort to get the recipient to act on your directive. To craft the conclusion, consider your responses to the following questions:Is a thank you appropriate?(Probably)What will your directive be?What do you want done as a result of this letter?Is a timeline necessary?If yes, what are reasonable dates?Do you wish to be contacted?If you wish to be contacted, how should the recipient contact you?Once youve drafted your formal letter, be sure to review it from beginning to end in an effort to make sure that the content and organization are appropriate and effective in terms of helping you accomplish your communication goals. As you review your work, put yourself in the position of the recipient. Would you be likely to respond favorably to the letter if you were the recipient?